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Terms of Service

Last updated: 16 May 2026

1. Parties

These Terms govern every engagement between Iconic Media House, a boutique visual-strategy studio established in Amsterdam, the Netherlands, registered with the Dutch Chamber of Commerce under KvK 27293530, VAT number NL004882747B36 ("Studio"), and the natural or legal person commissioning the work ("Client"). By signing a proposal, paying a deposit or otherwise instructing the Studio to begin, the Client accepts these Terms.

2. Scope of work

Each engagement is described in a written proposal that lists the package, deliverables, location, shoot date and price. Anything not explicitly listed is out of scope and quoted separately. The Studio acts as an independent contractor, not as an employee or agent of the Client.

3. Booking, deposit and payment

  • A booking is confirmed only after a 50% non-refundable deposit has been received.
  • The remaining 50% is due before delivery of the final files.
  • All prices are in EUR and exclude 21% Dutch VAT where applicable.
  • Late payment incurs the statutory commercial interest rate under Dutch law (art. 6:119a BW) plus reasonable collection costs.

4. Cancellation and rescheduling

Rescheduling is free of charge up to 14 days before the shoot. Cancellation by the Client after that point forfeits the deposit. If the Studio cancels for reasons within its control, the deposit is refunded in full or a new date is agreed at the Client's choice.

5. Deliverables and revisions

Deliverables are supplied digitally via a private gallery link within the timeframe stated in the proposal (typically 10 working days). One round of selection refinement is included; additional rounds are billed at our hourly rate.

6. Intellectual property and usage rights

The Studio retains copyright and moral rights to all imagery under the Dutch Copyright Act (Auteurswet). Upon receipt of full payment, the Client receives a perpetual, worldwide, non-exclusive licence to use the imagery for the specific property and brand the work was commissioned for, across owned channels, OTA listings and editorial press. Resale, sub-licensing to third parties or use for an unrelated property requires prior written consent.

7. Studio portfolio rights

The Studio retains the right to use the imagery in its own portfolio, social channels and editorial submissions, with reasonable discretion to the Client's privacy preferences.

8. Satisfaction guarantee

If the Client is genuinely unsatisfied with the final selection and notifies the Studio in writing within 14 days of delivery, the Studio will reshoot the assignment once at no additional creative fee. Logistical costs (travel, accommodation) remain payable by the Client.

9. Liability

The Studio's total liability per engagement is limited to the fee paid for that engagement. The Studio is not liable for indirect or consequential damages, including lost bookings or reputation harm. Nothing in these Terms limits liability for intent or gross negligence.

10. Force majeure

Neither party is liable for delay or non-performance caused by events outside its reasonable control, including illness, travel restrictions, extreme weather or government action. The parties will agree a new date in good faith.

11. Governing law and venue

These Terms are governed by Dutch law. Any dispute that cannot be resolved amicably will be submitted to the competent court of Amsterdam, the Netherlands.

12. Contact

Questions about these Terms: hello@iconicmediahouse.com · WhatsApp +31 6 41 34 99 91 · KvK 27293530 · BTW NL004882747B36.